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Helpful Tips About Amazon Seller Bookkeeping


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More than 100,000 new Amazon businesses launch their operations every year. Obviously, not all of those businesses are successful, and one of the key reasons for this is that they have bad bookkeeping practices. How effectively a firm manages its income, expenses, cash flow, and other critical financial indicators determines whether or not it will succeed or fail over the long term.

The good news is that you do not need to deeply understand bookkeeping to succeed in business. Having said that, you must at the very least have a working knowledge of the principles and know how to manage your money. In this article, we will discuss some helpful tips about Amazon Seller Bookkeeping.

“As an Amazon seller and business owner, you already know how important it is to keep up with the numbers. You are going to lose out on valuable sales, for instance, if you allow your inventory to go too low or set the pricing of your products at an unreasonable level.”

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Tips for Amazon Seller Bookkeeping

Now that we’re familiar with the basic terms for Amazon Seller bookkeeping, let us take a look at some recommended practices:

Make time for bookkeeping and tax planning

The temptation to put off keeping proper financial records until the end of the year or the start of each quarter when taxes are due is simply too great. It’s essential to monitor your income and expenses on a monthly, or even weekly, basis to avoid getting into financial trouble.

When you make the effort to handle your bookkeeping more frequently, you may better appreciate how much time and effort you are investing in your organization. This will show if you should consider hiring some support if you feel that you need assistance with certain aspects of the business.

Make time once a week for tax planning, managing your income and expenses, reviewing your finances, and creating a budget. Set aside this time. As a result, you won’t have to take a lot of time off from your weekly duties for work in order to finish all of your tasks each month.

Separate Business and Personal Finances

Amazon sellers need to be aware of the dangers associated with combining their personal and professional finances. You must keep your personal and professional funds as separate from one another as you possibly can.

If your business is being audited, it will be your responsibility to provide evidence of the company’s earnings and outgoings. You must maintain reliable records in order to be able to prove which purchases were made for personal use and which ones were done for business.

Maintaining two separate accounts not only makes it simpler to distinguish between the two, but it also saves a lot of time and effort in the event that issues arise. Furthermore, it reduces your potential for legal liability and could make it simpler for you to manage your taxes and business expenses.

Importance of Amazon Seller Bookkeeping

As an Amazon seller and business owner, you already know how important it is to keep up with the numbers. You are going to lose out on valuable sales, for instance, if you allow your inventory to go too low or set the pricing of your products at an unreasonable level.

You can record, organize, and analyze the actions occurring within your business using bookkeeping and accounting. There are several ways to keep track of this information, but simply writing it down in a spreadsheet won’t work for very long. Instead, you need a reliable system for recording financial transactions so that you can evaluate how well your business is doing over time.

Here are some of the many justifications for why you need proper Amazon Seller bookkeeping:

To know your net profit

Your net profit may be calculated by first estimating your total sales income and then deducting the costs that are associated with generating those sales, such as the costs associated with shipping, storage, and purchase fees. When your books are up to date, you will always have this number to hand because you will always have it with you.

To help you during tax time

You cannot submit your taxes until you are aware of the total amount you made, the total amount you spent, and the net profit you made.

To monitor the financial health of your business

How much cash have you been able to accumulate during the course of the previous month? What was the total amount of money that you spent throughout the month of December? What is the overall cost of the shipment that you are going to be paying for? Is there an issue with the company that you run? Keeping accurate books is the most reliable method.

To find tax deductions

Do you want to pay less tax overall? Find the deductions. Any business-related expenses you made throughout the year that you are qualified to claim a tax deduction for may be deducted from your tax obligation. You won’t be able to benefit from the many tax benefits that are specific to online commerce if you don’t organize your business expenses effectively.

To borrow money

If you want to borrow money, you are going to need to provide evidence that you are a risk that the lender is willing to take. Bookkeeping gives you the ability to compile financial statements, which can be beneficial when trying to persuade potential investors that their money will be managed carefully.

To avoid expensive mistakes

You won’t be able to determine how much money you have lost because of careless blunders if you don’t maintain your books up to date. Maintaining your books could help you reduce errors that end up costing you money.

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What Is Amazon Seller Bookkeeping?

Bookkeeping and accounting are crucial components of every organization, but they provide a set of challenges that are particularly difficult for those working in the e-commerce industry. When you’re dealing with e-commerce, things are seldom as straightforward as they may appear to be; therefore, it’s essential to have an experienced professional working on your books.

Bookkeeping for Amazon sellers is the process of recording and storing the day-to-day financial transactions of a merchant. Sales, purchases, shipping charges, money paid to suppliers, debt payments, and advertising spending are common financial transactions. When you have a large number of orders to complete, Amazon bookkeeping may seem like a difficult task. But as long as you consistently maintain it, it will get much simpler to manage.

Here are some of the terms and information that you should be aware of as an Amazon seller about bookkeeping:

Accounts Receivable

The accounts receivable list all of the money that your business is owed by its customers. Unless payment is made upfront, you will be given “receivables” for each product you sell so you can track the money and make sure it comes in on time.

A healthy cash flow in your company depends on maintaining control over your accounts receivable. If you have a healthy cash flow, you can make plans for the future, including the acquisition of items and other expenses.

Accounts Payable

The accounts payable of your company show the money owed to its suppliers.

It can be disheartening at times to see the overall amount of money you owe. However, it will assist you make exact payments on time if you have a firm understanding of what is required and when it is due. Additionally, it aids in preventing further debt repayment to the same creditor.

There are some situations where paying your bills early gets you a discount! So you can see the advantages of managing your accounts payable.


Your company’s success is primarily a result of your inventory. How many of each product are now on offer for purchase? How quickly did buyers acquire them? When should you order more inventory from your suppliers so that you can meet the demand that is currently being met?

All of your products need to be closely monitored, and each one needs to be thoroughly accounted for.

A great way to predict how much stock you’ll need in the upcoming months, especially as the holiday shopping season approaches, is to keep an eye on seasonal sales trends.


You must be sure to keep track of any business-related transactions in which you pay in full at the time of purchase. In addition to things like equipment, office supplies, and professional subscriptions, this also includes costs for things like travel, entertainment, and meals.

When calculating overall profit, you first remove the cost of purchases from the revenue earned, as purchases are an essential component of calculating the costs of goods sold (COGS).


You should maintain a strong sales record and take pleasure in seeing the money roll in just like any other business owner. This will not only help you figure out how much cash you have available, but it will also provide you with a clear picture of the state of your business right now and where it’s headed.

Why should I hire a bookkeeper?

You shouldn’t be the only person handling the bookkeeping if you’re an Amazon Seller. To help you with anything and everything related to bookkeeping, you have the option of hiring a bookkeeper. When scaling your business on Amazon, there are already enough challenges in place. Business owners must prioritize keeping their books in order to have a spotless financial history.

Examine your time management skills and whether you have the time to finish the chores that a bookkeeper could help you with. Your company may not always be able to realize the potential cost savings by spending the time to get financial guidance and information.

You should use the financial data that your accountant and bookkeeper provide in order to establish future business plans. Utilizing the data that they provide to you is the most efficient way to grow your Amazon FBA business.

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